Weddings at
Banff Park Ranch

With a private venue rental, DJs, bands and live entertainment are permitted. Entertainers are required to provide their own sound equipment as our in-house system is for house music only. The following equipment is provided free of charge:

• Wireless Microphone
• A speaker system into which you may connect an AUX compatible device, such as an smartphone or tablet (note: playlist must be pre-downloaded)

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1. A signed event contract and online credit card authorization form are required to complete any group booking.
2. Events subject to a minimum spend:
   • 30% non-refundable deposit will be automatically processed upon receipt of the CC authorization form. The remaining 70% deposit will be automatically processed 60 days prior to the event date.
   • Events may be cancelled without penalty up to 61 days before the event.
   • Events cancelled with less than 61 days notice are subject to full cancellation charges and the full 30% deposit is forfeited.
   • Events may be postponed up to 61 days before the event, in which case the deposit is transferred to the new event date.
   • It is the responsibility of the client to act within the stated time frame, and to provide ample notice of postponement or cancellation.
   • In the event you do not achieve the minimum, a rental fee in the amount required to achieve the minimum spend will be applied to the host bill.
   • Both the host bill and individual guest bills count toward a minimum spend. In the case of separate bills, if the minimum spend is not achieved, the host is responsible for paying a venue fee in the amount required to achieve the minimum spend.
   • Only food and beverage consumed during the event count toward achieving the minimum spend. Venue fees are processed the night of the event and are non-transferrable to other dates or purchases.
   • Minimum spend rates are agreed upon at the time of booking and will not be reduced if Provincial public health measures limit the features or reduce the capacity of any event space. It is the responsibility of the client to stay up to date on all Provincial public health measures.
   • If there is a government mandated shut-down of in-person dining, the deposit would be refunded regardless of timing.
3. We require a final guest count 7 days prior to the event date. After this time you will be charged the full price of the set menu for any ‘no shows’.
4. 30-minute grace period for group reservations. After 45-minutes, group is deemed a ‘no show' and you will be charged the price of the menu for the reserved number of guests.
5. In the case of separate bills, the credit card provided on the authorization form will be charged the price of the menu for any ‘no shows’ or any charges not paid in full.
6. All events must be paid in full the day of the event, with payment presented on-site. We do not invoice.
7. F&B charges and rental fees (if applicable) are both subject to a 5% planning fee & 5% GST. We encourage you to prearrange gratuity on your contract to simplify billing. This will be applied to the main bill. Regarding separate bills, all rates are subject to 5% GST and 5% planning fee. Gratuity is discretionary and handled during payment.
8. Damages: The client is responsible for any damages to or on Banff Park Ranch’s property and/or injury to the staff and/or guests caused by the client and/or client’s guests. Please note that verbal & physical abuse will not be tolerated towards any of our staff.

• Evening Events:
  Earliest guest arrival from 5:00 PM (may access venue for decor 1 hour prior to event start).
  All events/minimum spend requirements are based on a 5-hour booking from guest arrival to event finish.
  Latest last call is 11:30PM, with event finish at 12:00AM (all decor must be packed up and removed by this time).
  Please note that earlier access may be arranged for an additional minimum F&B spend/fee. Please contact a Sales Manager for exact pricing.
  
  
• Daytime Events:
  Earliest access at 10:00 AM for decor or guests arrival.
  Last call at 2:30 PM, event ends at 3:00 PM  (all decor must be packed up and removed by this time).

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Transportation
Groups are required to hire transportation to the venue and are responsible for all related costs. Guest parking is not permitted on site.